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:Group Mailing Lists is a system offered by CAEDM that allows a user to send mass emails to all members of a group quickly and efficiently. This is especially useful for professors or group leaders to communicate with all of the members of a project group or research group, but it is available to all CAEDM users to use as they need. | :Group Mailing Lists is a system offered by CAEDM that allows a user to send mass emails to all members of a group quickly and efficiently. This is especially useful for professors or group leaders to communicate with all of the members of a project group or research group, but it is available to all CAEDM users to use as they need. | ||
| + | :Benefits of this system include being able to send emails to several groups at once without having to copy and paste all of their emails to the recipient box. | ||
| + | :Setting security protocols defining who can send emails using the mailing list, and requiring editor's review to permit a mass email to be sent. | ||
| − | =How to | + | |
| + | =How to create a CAEDM mailing list= | ||
[[File:Groups.png|thumb|link=CAEDM Groups Video|Video: CAEDM Groups]] | [[File:Groups.png|thumb|link=CAEDM Groups Video|Video: CAEDM Groups]] | ||
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#: | #: | ||
#:[[File:CAEDM Mailing List (1).png|500px|thumb|right]] | #:[[File:CAEDM Mailing List (1).png|500px|thumb|right]] | ||
| − | #Create a | + | #Create a new list |
#:From this screen: | #:From this screen: | ||
#:**New groups can be created | #:**New groups can be created | ||
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#: | #: | ||
#: | #: | ||
| − | #Name the | + | #Name the group |
#:*Name the new group | #:*Name the new group | ||
#:** ''Be sure to omit spaces and all special characters''. They are not allowed. | #:** ''Be sure to omit spaces and all special characters''. They are not allowed. | ||
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#: | #: | ||
#: | #: | ||
| − | #Add | + | #Add addresses to the list |
#:*Add email addresses to the list. | #:*Add email addresses to the list. | ||
#:**Enter only one address per line. | #:**Enter only one address per line. | ||
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#: | #: | ||
#: | #: | ||
| − | #Add | + | #Add editors |
#:*Add editors to the list '''if the editor has to recieve the email also, they must be a subscriber also''' | #:*Add editors to the list '''if the editor has to recieve the email also, they must be a subscriber also''' | ||
#::*This is especially important if there are more than one editors | #::*This is especially important if there are more than one editors | ||
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#:{{clear}} | #:{{clear}} | ||
#: | #: | ||
| − | #Set | + | #Set security settings |
#:*Set desired list security. | #:*Set desired list security. | ||
#::*Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it. | #::*Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it. | ||
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#: | #: | ||
#: | #: | ||
| − | #Create the | + | #Create the list |
#:*The List is finished, simply click the ''Create Group'' button. | #:*The List is finished, simply click the ''Create Group'' button. | ||
#::*You will have to wait a few minutes for the system to finish applying the changes to the group. | #::*You will have to wait a few minutes for the system to finish applying the changes to the group. | ||
Revision as of 09:41, 7 November 2012
- Group Mailing Lists is a system offered by CAEDM that allows a user to send mass emails to all members of a group quickly and efficiently. This is especially useful for professors or group leaders to communicate with all of the members of a project group or research group, but it is available to all CAEDM users to use as they need.
- Benefits of this system include being able to send emails to several groups at once without having to copy and paste all of their emails to the recipient box.
- Setting security protocols defining who can send emails using the mailing list, and requiring editor's review to permit a mass email to be sent.
How to create a CAEDM mailing list
For further information about CAEDM:
- Log into CAM
- To start, log into the CAEDM Account Manager (or CAM) with your CAEDM username and password
- Click on the Mailing Lists link.
- Create a new list
- From this screen:
- New groups can be created
- Current subscriptions can be reviewed
- Current subscriptions can be deleted
- The user can subscribe to new groups.
- To create the new group, click on the Create a New List button.
- From this screen:
- Name the group
- Name the new group
- Be sure to omit spaces and all special characters. They are not allowed.
- A -l will be added to the end of the name, creating the address of the new list to access later.
- Name the new group
- Add addresses to the list
- Add email addresses to the list.
- Enter only one address per line.
- Any addresses without a domain will be automatically assigned the domain username@et.byu.edu.
- Enter only one address per line.
- Add email addresses to the list.
- Add editors
- Add editors to the list if the editor has to recieve the email also, they must be a subscriber also
- This is especially important if there are more than one editors
- Neither will recieve emails unless they are also subscribers
- Set security settings
- Set desired list security.
- Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it.
- Create the list
- The List is finished, simply click the Create Group button.
- You will have to wait a few minutes for the system to finish applying the changes to the group.
- After the system is updated emails are sent by composing an email in your preferred browser. Set the Recipient as listname-l@et.byu.edu. It will be forwarded accordingly to all members of that list.
How to Edit existing Mailing Lists
- Click on the Edit button next to the group that you wish to edit.
- Follow the steps above to edit configuration setting.
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