Difference between revisions of "CAEDM Mailing Lists"
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=How to Create a CAEDM Mailing List=
 
=How to Create a CAEDM Mailing List=
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[[File:Groups.png|thumb|link=CAEDM Groups Video|Video: CAEDM Groups]]
 
[[File:Groups.png|thumb|link=CAEDM Groups Video|Video: CAEDM Groups]]
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For more information, see [[CAEDM Groups Video | The "How-To" Video]] about group services offered by CAEDM.
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:For more information, see [[CAEDM Groups Video | The "How-To" Video]] about group services offered by CAEDM.
 
{{clear}}
 
{{clear}}
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:To start, log into the [[CAEDM Account Manager | CAEDM Account Manager]] (or [https://ssl.et.byu.edu/cms CAM]) with your CAEDM username and password and click on the ''Mailing Lists'' link.
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----
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[[File:CAEDM Mailing List (0a).png|400px|thumb|center]]
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[[File:CAEDM Mailing List (0a).png|400px|thumb|right]]
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:From this screen new groups can be created, current subscriptions can be reviewed (and deleted) and the user can subscribe to new groups. To create the new group, click on the ''Create a New List'' button.
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=='''Log into CAM'''==
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[[File:CAEDM Mailing List (1).png|400px|thumb|center]]
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:*To start, log into the [[CAEDM Account Manager | CAEDM Account Manager]] (or [https://ssl.et.byu.edu/cms CAM]) with your CAEDM username and password
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:Name the new group, be sure to omit spaces and all special characters, as they are not allowed. A -l will be added to the end of the name, creating the address of the new list to access later.
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:*Click on the ''Mailing Lists'' link.
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::To send an email to a group, go to your preferred email client, and compose the email. Address it to ''groupname''-l@et.byu.net
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{{clear}}
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[[File:CAEDM Mailing List (2a).png|400px|thumb|center]]
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----
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[[File:CAEDM Mailing List (3a).png|400px|thumb|center]]
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[[File:CAEDM Mailing List (1).png|500px|thumb|left]]
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[[File:CAEDM Mailing List (4a).png|400px|thumb|center]]
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=='''Create a New List'''==
−
[[File:CAEDM Mailing List (5a).png|400px|thumb|center]]
+
:From this screen:
 +
:**New groups can be created
 +
:**Current subscriptions can be reviewed
 +
:**Current subscriptions can be deleted
 +
:**The user can subscribe to new groups.
 +
:To create the new group, click on the ''Create a New List'' button.
 +
{{clear}}
 +
----
 +
[[File:CAEDM Mailing List (2a).png|500px|thumb|right]]
 +
=='''Name the Group'''==
 +
:*Name the new group
 +
:** ''Be sure to omit spaces and all special characters''.  They are not allowed.
 +
:** A -l will be added to the end of the name, creating the address of the new list to access later.
 +
{{clear}}
 +
----
 +
[[File:CAEDM Mailing List (3a).png|500px|thumb|left]]
 +
=='''Add Addresses to the List'''==
 +
:*Add email addresses to the list.
 +
:**Enter only one address per line.
 +
:***Any addresses without a domain will be automatically assigned the domain ''username''@et.byu.edu.
 +
{{clear}}
 +
----
 +
[[File:CAEDM Mailing List (4a).png|500px|right]]
 +
=='''Add Editors'''==
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:*Add editors to the list '''if the editor has to recieve the email also, they must be a subscriber also'''
 +
::*If there are more than one editors, neither will recieve emails unless they are also subscribers
 +
{{clear}}
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----
 +
[[File:CAEDM Mailing List (6a).png|500px|left]]
 +
=='''Set Security Settings'''==
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:*Set desired list security. 
 +
::*Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it.
 +
{{clear}}
 +
----
 +
[[File:CAEDM Mailing List (5a).png|500px|thumb|right]]
 +
=='''Create the List'''==
 +
:*The List is finished, simply click the ''Create Group'' button.
 +
::*You will have to wait a few minutes for the system to finish applying the changes to the group.
 +
::*After the system is updated emails are sent by composing an email in your preferred browser.  Set the Recipient as ''listname''-l@et.byu.edu.  It will be forwarded accordingly to all members of that list.
 +
{{clear}}
 +
----
 +
[[File:CAEDM Mailing List (7a).png|500px|thumb|left]]
 +
=='''Editing Group Mailing lists'''==
 +
:*Click on the ''Edit'' button next to the group that you wish to edit.
 +
:*Follow the steps above to edit configuration setting.

Revision as of 17:11, 6 November 2012

Group Mailing Lists is a system offered by CAEDM that allows a user to send mass emails to all members of a group quickly and efficiently. This is especially useful for professors or group leaders to communicate with all of the members of a project group or research group, but it is available to all CAEDM users to use as they need.

How to Create a CAEDM Mailing List

Video: CAEDM Groups
For more information, see The "How-To" Video about group services offered by CAEDM.
File:CAEDM Mailing List (0a).png
400px

Log into CAM

File:CAEDM Mailing List (1).png
500px

Create a New List

From this screen:
    • New groups can be created
    • Current subscriptions can be reviewed
    • Current subscriptions can be deleted
    • The user can subscribe to new groups.
To create the new group, click on the Create a New List button.
File:CAEDM Mailing List (2a).png
500px

Name the Group

  • Name the new group
    • Be sure to omit spaces and all special characters. They are not allowed.
    • A -l will be added to the end of the name, creating the address of the new list to access later.
File:CAEDM Mailing List (3a).png
500px

Add Addresses to the List

  • Add email addresses to the list.
    • Enter only one address per line.
      • Any addresses without a domain will be automatically assigned the domain username@et.byu.edu.
500px

Add Editors

  • Add editors to the list if the editor has to recieve the email also, they must be a subscriber also
  • If there are more than one editors, neither will recieve emails unless they are also subscribers
500px

Set Security Settings

  • Set desired list security.
  • Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it.
File:CAEDM Mailing List (5a).png
500px

Create the List

  • The List is finished, simply click the Create Group button.
  • You will have to wait a few minutes for the system to finish applying the changes to the group.
  • After the system is updated emails are sent by composing an email in your preferred browser. Set the Recipient as listname-l@et.byu.edu. It will be forwarded accordingly to all members of that list.
File:CAEDM Mailing List (7a).png
500px

Editing Group Mailing lists

  • Click on the Edit button next to the group that you wish to edit.
  • Follow the steps above to edit configuration setting.
Retrieved from "https://caedm.et.byu.edu/wiki/index.php?title=CAEDM_Mailing_Lists&oldid=3132"