Difference between revisions of "CAEDM Mailing Lists"
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:For more information, see [[CAEDM Groups Video | The "How-To" Video]] about group services offered by CAEDM.
 
:For more information, see [[CAEDM Groups Video | The "How-To" Video]] about group services offered by CAEDM.
 
{{clear}}
 
{{clear}}
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[[File:CAEDM Mailing List (0a).png|400px|thumb|right]]
 
[[File:CAEDM Mailing List (0a).png|400px|thumb|right]]
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=='''Log into CAM'''==
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#'''Log into CAM'''==
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:*To start, log into the [[CAEDM Account Manager | CAEDM Account Manager]] (or [https://ssl.et.byu.edu/cms CAM]) with your CAEDM username and password
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#:*To start, log into the [[CAEDM Account Manager | CAEDM Account Manager]] (or [https://ssl.et.byu.edu/cms CAM]) with your CAEDM username and password
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:*Click on the ''Mailing Lists'' link.
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#:*Click on the ''Mailing Lists'' link.
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{{clear}}
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#:{{clear}}
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#:
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[[File:CAEDM Mailing List (1).png|500px|thumb|left]]
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#:[[File:CAEDM Mailing List (1).png|500px|thumb|right]]
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=='''Create a New List'''==
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#Create a New List
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:From this screen:
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#:From this screen:
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:**New groups can be created
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#:**New groups can be created
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:**Current subscriptions can be reviewed
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#:**Current subscriptions can be reviewed
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:**Current subscriptions can be deleted
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#:**Current subscriptions can be deleted
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:**The user can subscribe to new groups.
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#:**The user can subscribe to new groups.
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:To create the new group, click on the ''Create a New List'' button.
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#:To create the new group, click on the ''Create a New List'' button.
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{{clear}}
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#:
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#:
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[[File:CAEDM Mailing List (2a).png|500px|thumb|right]]
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#:
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=='''Name the Group'''==
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#Name the Group
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:*Name the new group
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#:*Name the new group
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:** ''Be sure to omit spaces and all special characters''.  They are not allowed.
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#:** ''Be sure to omit spaces and all special characters''.  They are not allowed.
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:** A -l will be added to the end of the name, creating the address of the new list to access later.
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#:** A -l will be added to the end of the name, creating the address of the new list to access later.
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{{clear}}
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#:{{clear}}
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#:
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[[File:CAEDM Mailing List (3a).png|500px|thumb|left]]
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#:
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=='''Add Addresses to the List'''==
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#Add Addresses to the List
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:*Add email addresses to the list.
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#:*Add email addresses to the list.
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:**Enter only one address per line.
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#:**Enter only one address per line.
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:***Any addresses without a domain will be automatically assigned the domain ''username''@et.byu.edu.
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#:***Any addresses without a domain will be automatically assigned the domain ''username''@et.byu.edu.
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{{clear}}
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#:{{clear}}
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#:
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[[File:CAEDM Mailing List (4a).png|500px|right]]
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#:
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=='''Add Editors'''==
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#Add Editors
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:*Add editors to the list '''if the editor has to recieve the email also, they must be a subscriber also'''
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#:*Add editors to the list '''if the editor has to recieve the email also, they must be a subscriber also'''
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::*If there are more than one editors, neither will recieve emails unless they are also subscribers
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#::*If there are more than one editors, neither will recieve emails unless they are also subscribers
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{{clear}}
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#:{{clear}}
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#:
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[[File:CAEDM Mailing List (6a).png|500px|left]]
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#Set Security Settings
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=='''Set Security Settings'''==
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#:*Set desired list security.   
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:*Set desired list security.   
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#::*Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it.
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::*Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it.
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#:{{clear}}
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{{clear}}
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#:
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#:
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[[File:CAEDM Mailing List (5a).png|500px|thumb|right]]
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#Create the List
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=='''Create the List'''==
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#:*The List is finished, simply click the ''Create Group'' button.
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:*The List is finished, simply click the ''Create Group'' button.
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#::*You will have to wait a few minutes for the system to finish applying the changes to the group.
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::*You will have to wait a few minutes for the system to finish applying the changes to the group.
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#::*After the system is updated emails are sent by composing an email in your preferred browser.  Set the Recipient as ''listname''-l@et.byu.edu.  It will be forwarded accordingly to all members of that list.
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::*After the system is updated emails are sent by composing an email in your preferred browser.  Set the Recipient as ''listname''-l@et.byu.edu.  It will be forwarded accordingly to all members of that list.
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#:{{clear}}
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{{clear}}
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[[File:CAEDM Mailing List (7a).png|500px|thumb|right]]
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[[File:CAEDM Mailing List (7a).png|500px|thumb|left]]
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=How to Edit existing Mailing Lists=
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=='''Editing Group Mailing lists'''==
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:*Click on the ''Edit'' button next to the group that you wish to edit.
 
:*Click on the ''Edit'' button next to the group that you wish to edit.
 
:*Follow the steps above to edit configuration setting.
 
:*Follow the steps above to edit configuration setting.

Revision as of 17:24, 6 November 2012

Group Mailing Lists is a system offered by CAEDM that allows a user to send mass emails to all members of a group quickly and efficiently. This is especially useful for professors or group leaders to communicate with all of the members of a project group or research group, but it is available to all CAEDM users to use as they need.

How to Create a CAEDM Mailing List

Video: CAEDM Groups
For more information, see The "How-To" Video about group services offered by CAEDM.
File:CAEDM Mailing List (0a).png
400px
  1. Log into CAM==
    File:CAEDM Mailing List (1).png
    500px
  2. Create a New List
    From this screen:
      • New groups can be created
      • Current subscriptions can be reviewed
      • Current subscriptions can be deleted
      • The user can subscribe to new groups.
    To create the new group, click on the Create a New List button.
  3. Name the Group
    • Name the new group
      • Be sure to omit spaces and all special characters. They are not allowed.
      • A -l will be added to the end of the name, creating the address of the new list to access later.
  4. Add Addresses to the List
    • Add email addresses to the list.
      • Enter only one address per line.
        • Any addresses without a domain will be automatically assigned the domain username@et.byu.edu.
  5. Add Editors
    • Add editors to the list if the editor has to recieve the email also, they must be a subscriber also
    • If there are more than one editors, neither will recieve emails unless they are also subscribers
  6. Set Security Settings
    • Set desired list security.
    • Depending on the needs of each specific mailing list, it would be a bad option to allow subscribers access to use it.
  7. Create the List
    • The List is finished, simply click the Create Group button.
    • You will have to wait a few minutes for the system to finish applying the changes to the group.
    • After the system is updated emails are sent by composing an email in your preferred browser. Set the Recipient as listname-l@et.byu.edu. It will be forwarded accordingly to all members of that list.
File:CAEDM Mailing List (7a).png
500px

How to Edit existing Mailing Lists

  • Click on the Edit button next to the group that you wish to edit.
  • Follow the steps above to edit configuration setting.
Retrieved from "https://caedm.et.byu.edu/wiki/index.php?title=CAEDM_Mailing_Lists&oldid=3133"